Project Overview
Our team was engaged to re-implement and transform the procurement processes for a large conglomerate. This initiative included improvements in procurement business processes, policy enhancement, Ariba design, change management, and business deployment services. The Ariba solution was designed, developed, and integrated with SAP ERP to streamline the procurement cycle and drive efficiency.
Client Challenges
- Failed Ariba Implementation: The company had a previous unsuccessful attempt at implementing Ariba, leading to reliance on outdated and cumbersome procurement processes.
- Compliance and Audit Risks: Manual and paper-based processes for sourcing, contracts, purchase requisitions, and invoices posed significant risks related to compliance and audits.
- Need for Governance and Cost Reduction: The company aimed to improve governance, enhance compliance, and reduce procurement costs, while achieving greater efficiency and savings.
Solutions Implemented
- Ariba Re-Design and Business Process Integration: Revamped the Ariba design to align with business processes, integrating procurement processes seamlessly with SAP ERP and eliminating manual workflows.
- Policy Enhancement and Change Management: Improved procurement policies, ensuring compliance and streamlining processes for greater operational efficiency.
- Electronic Approvals and Real-Time Reporting: Implemented electronic approval workflows and real-time financial and spend reporting, further enhancing the procurement cycle.
Impact Delivered
- Improved Compliance and Governance: Achieved full compliance with procurement policies, enhancing governance across operations.
- Enhanced Usability and Reduced Cycle Time: Streamlined the procurement process, making it more user-friendly and significantly reducing cycle time through process integration and automation.
- Real-Time Spend Reporting: Integrated with SAP ERP for real-time, consolidated financial and spend reporting, improving decision-making and transparency.
Why This Project Stands Out
- Enhanced Compliance and Efficiency: Streamlined procurement processes ensured compliance with audit requirements while reducing cycle times.
- Cost Reduction and Operational Gains: Improved governance and automation enabled significant cost savings and operational efficiencies.
- Future-Ready Procurement: Established a strong foundation for ongoing improvements, fostering a more agile and strategic approach to sourcing and supplier management.
Conclusion
This project is a testament to Octans’ expertise in transforming procurement operations through seamless ERP and Ariba integration. By re-implementing Ariba and streamlining procurement processes, Octans enabled the client to enhance compliance, improve efficiency, and achieve greater financial visibility, setting the stage for long-term cost savings and operational agility.
Snapshot
Client
Challenge
Previous failed Ariba implementation, manual and paper-based procurement processes, compliance risks, and the need for cost reduction.
Solution
Re-implementation of Ariba integrated with SAP ERP, redesigning processes, enhancing policies, and introducing electronic approvals and real-time reporting.
Outcome
Improved compliance and governance, reduced cycle times, cost savings, and a future-ready procurement system for enhanced operational efficiency and decision-making.
